AAAL Privacy & Data Use Notice
AAAL takes your privacy very seriously. This notice explains how AAAL uses any personal information we collect about you when you use this website and/or become a member. AAAL collects personal data only with your consent (i.e. by joining AAAL or creating a guest account) or to fulfill a compelling legitimate interest of AAAL in a manner that does not outweigh your rights and freedoms. AAAL endeavors to apply suitable safeguards to protect the privacy and security of your personal data and to use it only consistent with your relationship with AAAL and the practices described in this Privacy & Data Use Notice.
What information do we collect about you?
We collect information about you when you join AAAL, create a guest account on our website, register for an event, or otherwise input information about yourself in your use of the website. The specific information collected can be found via the join/renewal form, event registration form, etc. This information is collected transparently and voluntarily. Website usage information is collected using cookies (defined below), however this data is not personally identifiable.
How will we use this information?
Your personal, contact, and other information is collected so that AAAL may:
1) provide members, prospective members, and attendees with goods and services, including membership services, educational content, events, and the like;
2) communicate with you about your membership, our events, other association news and business, and/or communicate with you with promotional material from our sponsors;
3) analyze membership composition and trends;
4) tailor member and event services based upon known information about our members;
5) include your contact information in the member directory (separate opt-in);
6) contact you regarding opportunities for volunteer service with the association (your information may be shared with volunteers such as the Executive Committee and Nominations and Elections Committee);
7) to adjudicate awards (your information may be shared with volunteers such as the relevant award committee).
We occasionally sell names and mailing addresses to relevant third parties (i.e. publishers). Explicit permission to include your data is requested via the member join and renew form. We occasionally provide member and conference attendee names and mailing addresses to annual conference sponsors, however AAAL adheres to the referenced consent field. Additionally, we may share personal information with third parties who are facilitating the delivery of AAAL services.
How will we communicate with you?
AAAL will send you information about association news, calls for proposals, registration, etc. By creating an account on the AAAL website, you consent to receiving emailed communications from us. You may opt out from marketing materials using the “Safe Unsubscribe” link on all emails we send or by sending your request to firstname.lastname@example.org, though you will subsequently not receive any AAAL news or information (including the call for proposals and registration notices for the annual conference). You will receive automated notices from the website (such as expiration reminders and event registration confirmations) regardless of whether you opt out of marketing materials.
Where is my information stored?
Information related to your member or guest account with AAAL is maintained in your user profile. This personal information is stored in one or more software platforms hosted by third parties. These third parties do not use your personal information for any purpose other than cloud storage and retrieval, or other purpose as noted below. A sample of this software is as follows:
- Website association management software
- Box.com (software for storage of data back ups)
- Constant Contact (email marketing software)
- QuickBooks Online (accounting software)
- X-CD (abstract management software)
- CoreApps (conference app software)
AAAL strives to ensure its vendors are GDPR compliant whenever feasible and appropriate.
As is true of most web sites, AAAL’s website collects certain information automatically utilizing cookies. AAAL utilizes cookies in order to give you the best experience on our website. Cookies assist with the website “remembering” you, and also with our ability to use analyze and assess website behavior and activity so that AAAL may evaluate and adapt the website itself based on visitor use. The information may include internet protocol (IP) addresses, the region or general location where your computer or device is accessing the internet, browser type, operating system and other usage information about the use of the AAAL’s website, including a history of the pages you view. You can set your browser not to accept cookies. For more information on cookies, here are third-party links for your reference:
Our website contains links to other websites and subscription services. This Privacy & Data Use Notice only applies to the AAAL website. When you click a link to an outside website, you are leaving the AAAL site and are subject to the privacy and security policies of the outside website.
Access to your information and correction, right to be forgotten
You can access the information AAAL holds about you and correct it by accessing your website profile at any time. Should you ever wish to be “forgotten” in the future, please contact email@example.com so that our staff may anonymize your data.
How to Contact Us
Please contact firstname.lastname@example.org with any questions.