Table of Contents
1. The Graduate Student Award
A. What is the Graduate Student Award? How can I apply for it?
B. What type of proposal qualifies for the Graduate Student Award?
C. What are the other eligibility and other requirements?
D. Will I be considered for a Graduate Student Award if I've previously received one?
E. What if I am selected for the Graduate Student Award but then cannot attend the conference?
F. When must I apply and when will award winners be notified?
G. Who determines the selection of the Gradate Student Award applicants?
2. Volunteering at the conference
A. How can I become a volunteer at the AAAL conference?
B. What are the benefits of being a student volunteer?
C. What kinds of tasks are the student volunteers expected to do?
D. What if I am not selected as a student volunteer and do not receive a Graduate Student Award from AAAL? Are there other ways to offset the cost of attending the conference?
3. Attending the conference
A. Are there any special events at the conference designed particularly for graduate student attendees?
B. Are there meetings or sessions which are NOT open to graduate student attendees?
C. So does this mean that as a graduate student member I can attend the AAAL Business meeting?
D. Is there any way to connect with other graduate students before the conference?
4. The Graduate Student Council
A. What is the Graduate Student Council?
B. How can I get involved with the Graduate Student Council?
What is the Graduate Student Award? How can I apply for it?
Applications for Graduate Student Awards are by invitation only. The process is as follows:
Each year, upon completion of the strand review process, the Conference Chair will identify the 20 top-scoring student proposals submitted by graduate students.
The Conference Chair will invite those student members to (a) send their applications and (b) arrange for their academic advisor to send a letter of recommendation.
Specific information about the application submission process will be distributed only to those twenty students selected as eligible to apply.
For more information, please click here or visit www.aaal.org/?page=GSA
Recipients receive financial compensation as well as a complimentary conference registration.
What type of proposal qualifies for the Graduate Student Award?
Graduate Student Awards are only available for individual papers or poster sessions. The student should be the only author on the paper.
What are the other eligibility and other requirements?
Applicants must be student members of AAAL at the time of application. They must also be enrolled in a university masters or doctoral program in applied linguistics or a related field.
Eligibility to apply for the Graduate Student Award is based on the quality of an accepted proposal for a poster or paper. (Please note: Only individual submissions will be considered for eligibility).
Will I be considered for a Graduate Student Award if I’ve previously received one?
Previous Graduate Student Award recipients are not eligible to submit an application for the award.
What if I am selected for the Graduate Student Award but then cannot attend the conference?
If selected award recipients are unable to attend the conference, they will not receive the award. It is the recipients’ responsibility to let AAAL know as soon as possible if they cannot attend the conference.
When must I apply and when will award winners be notified?
Graduate students who are eligible to apply will typically be notified by the Conference Chair in early November. They may submit their application once they have confirmed their intention to attend the conference.
Deadline for applications is December 1. The awardees will be notified no later than mid-January.
Who determines the selection of the Graduate Student Award applicants?
The Graduate Student Awards Committee determines the awardees. The committee is generally made up of faculty from a variety of institutions and sub-disciplines within Applied Linguistics.
How can I become a volunteer at the AAAL Conference?
There are two ways to get involved. The first is to volunteer to help the AAAL staff and conference organizers at the conference.
An application link will be published in late January/early February, once the conference schedule has been released. Be advised that only student members are eligible to volunteer for this role and positions are highly competitive. Those graduate students who are selected to help this way will have their conference registration fee waived.
Once the conference schedule has been finalized, all AAAL student members will receive an email with an invitation to apply. This is to ensure that applicants know their availability prior to applying.
An alternative opportunity to volunteer is with the Graduate Student Council (GSC), which offers a great way to get involved and to network with others. Those who volunteer in this way are not eligible for reduced conference registration; however, engaging with the GSC provides other benefits. To get involved in this way, you can email firstname.lastname@example.org for further information.
What are the benefits of being a student volunteer?
Student volunteers are given free conference registration if they volunteer for the entire shift assigned to them. The shift will last 6 hours during the Friday program or 4 hours during the conference. The more available you can be, the more likely you are to be picked as a volunteer.
In addition, the student volunteers typically get to know the AAAL staff members and other volunteers, so it can be a valuable networking opportunity.
What kinds of tasks are the student volunteers expected to do?
Student volunteers may be asked to do any of a number of conference-related activities. Prior to the start of the program, they help assemble the materials to be given to attendees at the registration area.
During the conference itself, they may work to help with the registration and check-in process, or posting signs announcing cancellations, helping attendees find conference sessions, and so on.
What if I am not selected as a student volunteer and do not receive a Graduate Student Award from AAAL? Are there other ways to offset the cost of attending the conference?
Although AAAL doesn’t provide other sorts of graduate student funding, many universities do, so the best place to start is with your own institution. Your student council or your department may provide conference funding, particularly if you get a paper or poster session accepted for the conference.
Are there any special events at the conference designed particularly graduate student attendees?
Yes! The Graduate Student Council typically organizes two professionalization events during each year’s conference. The content of these events changes from year to year.
These events are designed specifically for graduate students, but are sometimes open to anyone who is interested in attending. Non-graduate student attendees can check the conference schedule to see which grad student events are open for all.
Are there meetings or sessions which are NOT open to graduate student attendees?
There are some meetings that are not open to attendees in general. For example, the editorial boards of some scholarly journals meet during AAAL. However, those meetings are closed to everyone except the board members. There are not any events open to other members from which graduate students will be excluded.
So does this mean that as a graduate student member I can attend the AAAL Business meeting?
Yes! In fact, you should feel welcome to attend. Going to the business meeting is a great way to learn more about the organization of AAAL, to discover ways to get involved, and to network with other people.
Is there any way to connect with other graduate students before the conference?
The Graduate Student Council maintains a Facebook page. You can search for AAAL Graduate Students in the Facebook search field. You can also connect via Twitter @aaalgrads or through the email address email@example.com for more information.
What is the Graduate Student Council?
The Graduate Student Council (GSC) is the official group within AAAL that represents graduate student concerns and provides service opportunities for student members.
The 1st Vice President of AAAL appoints the GSC steering committee co-chairs, based on nominations received from the current GSC steering committee. Steering committee members lead groups of volunteers to accomplish specific tasks such as communications and conference event planning.
How can I get involved with the Graduate Student Council?
To get a sense of what the GSC is doing, the best way to stay in touch is to “like” us on Facebook, http://facebook.com/AAALgrad, or follow us on Twitter, http://twitter.com/AAALgrad, both of which are used to share news and publicize volunteer opportunities.
Additionally, you may join the Graduate Student Council via the website by logging in and clicking on “Groups” in the “My Profile” box.
Finally, you are encouraged to serve with the GSC! There are occasional opportunities to volunteer, for example, in planning conference events for graduate students, helping with social media, and other tasks. If you are interested in being considered for GSC service opportunities when they arise, please email firstname.lastname@example.org, and one of the GSC steering committee members will be in touch.