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Call for Proposals
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March 18-21, 2017

Portland, Oregon

Table of Contents

  1. Call for Proposals
  2. Plenary and Invited Colloquia Information
  3. Strands
  4. Proposals
    1. Individual Papers
    2. Posters
    3. Roundtable Discussions
    4. Colloquia
    5. Shorter Paper Sessions
    6. AV Equipment
  5. Proposal Format
  6. Evaluation of Proposals
  7. AAAL Proposal Policies
  8. Submission Process
  9. Requests for Meeting Spaces
  10. Questions

Call for Proposals

The 2017 conference of the American Association for Applied Linguistics (AAAL) will be held at the Portland Marriott Downtown Waterfront in Portland, Oregon. Nationally and internationally, the AAAL conference has a reputation as a comprehensive and stimulating conference including in-depth colloquia and paper sessions, topical and thought-provoking plenary presentations, excellent book exhibits, and plentiful opportunities for networking. The theme for the 2017 AAAL Conference is “Applied Linguistics and Transdisciplinarity”.

Plenary Speaker and Invited Colloquia Information

We have tried to create an exciting program reflecting the theme of the 2017 conference, ‘Applied Linguistics and Transdisciplinarity’, as well as acknowledging the wide range of research interests in applied linguistics.  Joint invited colloquia with related organizations are an important additional feature of the program.

Check out the plenary speakers and invited colloquia using the following links. 

Details of Plenary Speakers can be found here.

Details of Invited Colloquia can be found here.

STRANDS

Proposals are welcome in the following topic strands:

The Proposal System is now Closed.

Submission Deadline: August 17, 2016, 5:00 pm Eastern Daylight Time

PROPOSALS

Proposals are invited for individual papers, colloquia, posters, and roundtable discussions.  In addition, this year we are trialling a new presentation format: shared shorter paper sessions (see below).  Particularly welcome are proposals which address the conference theme, although this is not mandatory. The deadline for proposal submission is 5:00 p.m. on August 17, 2016 (EDT; UTC-4).  The deadline is an absolute deadline.  If you need to renew your membership or create a guest account, you should do so at least 48 hours before the submissions deadline, to allow for changes to take place in the system.  Requests relating to membership or guest accounts later than this may mean that you are unable to submit your abstract by the deadline.

INDIVIDUAL PAPERS: Papers are formal presentations on a contribution of original knowledge by one or more authors within a thirty-minute period, including 20 minutes for presentation and 10 minutes for discussion. Paper presentations will be organized into sessions of 2-3 papers grouped by strand or theme.

There will not be designated session chairs. When their presentation time comes, presenters must announce their session title, introduce themselves briefly, and start their presentation. All presenters must present their work during their scheduled time. No time changes will be allowed even if the previous presenter is absent or has finished early. Each presenter must make sure that they respect their allocated time in order to allow for the other presenters in the session to set up their equipment and start on time.

POSTERS: Poster presentations are intended for face-to-face discussions of research. Posters are especially effective for information that can be presented visually (e.g., charts, graphs, tables, diagrams). Prospective presenters are encouraged to consider posters, because of the opportunity they provide for inclusion of more presenters and topics in the program and for extended discussion with other researchers.

Each poster session will be 1.5 hours in length. Presenters are encouraged to be present to discuss their posters for the duration of their scheduled time, however are only required to be present at their posters during the coffee breaks scheduled within the session to which they have been allocated. For the rest of the period, presenters may choose to stay at their poster board at their discretion.

ROUNDTABLE DISCUSSIONS: Roundtable discussions present an opportunity for informal, in-depth discussions between presenters and attendees on a specific topic. They are particularly well suited for works-in-progress and are not meant to be formal paper presentations.  The advantage of roundtable sessions is that they allow for stimulating conversations and networking opportunities among participants on shared research interests.

Roundtable discussions will be held in a large room with several sessions taking place at the same time at different tables. Each table will be organized by strand or theme. Two presenters will be assigned to a table in each session and each table may seat up to twelve attendees. Each roundtable presenter will be allocated 15 minutes: 8 minutes for speaking on his/her topic and 7 minutes for group discussion. The purpose is not to present on a finished project but rather to address a specific topic in such a way as to engender whole-group discussion. There will be no roundtable session chairs, although there will be a time-keeper. We encourage roundtable presenters to prepare handouts or laptop PowerPoint slides to accompany their presentations.

COLLOQUIA: Some colloquia are invited by the conference chair, but others may be proposed by AAAL members. Colloquia allow for extended discussion on a particular topic. They are presented in two different blocks of time: 1 hour and 40 minutes (typically 3-4 presenters, plus discussant(s)) or 3 hours (typically 5-6 presenters, plus discussant(s)). Colloquium organizers must designate the specific time block for the proposed colloquium. Because the purpose of this format is to foster dialogue among attendees, generous time allowance should be made throughout the colloquium for extended audience discussion of the papers presented. Colloquium organizers serve as the liaisons between participants in the colloquium and the program committee, and are therefore responsible for communication among the presenters and discussants.

NEW: SHORTER PAPER SESSIONS: Conferences in many other academic fields limit presentations of full papers to a maximum of ten minutes; paper sessions are thematically linked. This has some advantages: it encourages conciseness and focus; it allows more papers to be accepted; and it allows more time for discussion. A limited number of slots on the program at the 2017 conference will be made available to try out this new presentation format. Sessions in this format will consist of three individual TEN-MINUTE ONLY PAPERS within a one-hour time slot. The three papers will be presented in the normal way, each with one or two minutes for clarification questions, followed by up to 30 minutes of discussion after all three papers have been presented.

This submission type is a single individual shorter paper. The thematic linking of the three papers in the session will be made by the organizing committee, who will group together as far as possible papers from the same strand, or which are otherwise thematically linked.

AV EQUIPMENT: Please note that AV equipment will not be available for Posters or Roundtable Discussions. Presenters may bring handouts or use their laptops if they wish. However, be advised that the computers will have to operate on battery as there will be no outlets.

Proposal Format

Please note the following word limits:

Title: 20 Words
Abstract: 300 Words
Summary: 50 Words

Please note that for a colloquium proposal:

  1. The colloquium organizer must provide an overview of the entire colloquium (title - 20 words, abstract - 300 words, and summary - 50 words), and
  2. each individual panelist must each provide a title, abstract, and summary for his/her paper in the colloquium.  

EVALUATION OF PROPOSALS

Proposals for individual papers, posters and roundtable sessions are evaluated by a team of reviewers according to each of the following categories:

  • Appropriateness and significance of the topic/issue/problem
  • Expectation of original research
  • Research design if an empirical study, including clearly stated questions, data sources, data collection procedures, and analytic approach
  • Conceptual framework if a conceptual study, including integration of topic into current thinking, clear exposition of treatment of topic and contributions to the literature
  • Manner of presentation (indicative of a clear and well-organized presentation)

Proposals for roundtable sessions will also be evaluated for each of the following categories:

  • Clarity of objectives and intended outcomes of the session
  • Methods planned to engage participants

Proposals for colloquia will also be evaluated for each of the following categories:

  • Appropriateness and significance of the topic
  • Presentation of original and on-going research studies OR differing or dissenting perspectives on an important issue
  • Coherence and complementarity of the papers
  • Manner of presentation (clearly indicated schedule of activity, with significant amount of time allocated for discussion of the presentations and audience participation)

Please note that if colloquia are accepted, the schedule of activity, including the order of presentations, will appear in the conference program as listed in the proposal and must be respected in the actual presentation of papers.

PROPOSAL POLICIES

Individuals may submit a maximum of one abstract as first author, whether a paper (including shorter papers and papers presented in a colloquium), a poster, or a roundtable session. An individual may appear as a first author only once on the program. First authors are expected to present the research bearing their name, but all authors are encouraged to share in the presentation of co-authored research.

An individual may take on an additional role as a colloquium organizer or discussant.  For papers, an individual may also appear as a co-author/co-presenter of another paper, provided they are not first author.

All proposals (for individual papers, posters, roundtable sessions, shared shorter paper sessions and colloquia) must represent original and unpublished work that is not yet available to the AAAL membership (with the exception of material from publications in press).

Individuals who will not be attending the conference are discouraged from submitting proposals. Conference attendees highly value the discussion period at the conclusion of conference sessions.

Presenters who know that they cannot attend the conference are asked to withdraw their proposals as soon as possible to give another presenter a place on the program. If unforeseen circumstances at the last minute dictate that a presenter cannot attend the conference, a substitute will be permitted.

The author’s confirmation of attendance and presentation signifies that the author will present the paper on the day and time assigned by the conference program committee. AAAL will not respond to or consider requests for a specific time slot.

SUBMISSION PROCESS

Before submitting a proposal, please read the brief descriptors for each strand, which are available through the Call for Proposals on the AAAL website. Try to submit your proposal to the strand that most closely relates to your main theme. If you are unsure, please ask a colleague, professor, or supervisor who is familiar with AAAL Conference procedures.

Before submitting a proposal, remember to check your membership status (you need to be a member of have a guest account in order to submit your proposal). PLEASE REMEMBER: If you need to renew your membership or create a guest account, you must do so at least 3 hours before the submissions deadline.  Requests relating to membership or guest accounts later than this may mean that you are unable to submit your abstract by the deadline.

REQUESTS FOR MEETING SPACES

Individuals or group wishing to use rooms at the conference venue for meetings outside the conference program should make their requests using the Meeting Request Form, which should be sent to the AAAL 2017 Conference Chair at conference@aaal.org as soon as possible, and no later than 11:59 p.m. on December 1, 2016 (EDT; UTC-4).  Such meeting spaces may be required for sessions with journal editors, editorial board meetings, and other networking opportunities. Requests for meetings will be considered sympathetically, within the inevitable constraints of time and space available.

QUESTIONS

Please check the FAQ section first (Available Here). If you have a question not covered by the FAQ section:

For questions regarding the academic aspects of the conference, including proposal submission policies, please contact conference@aaal.org.

For questions regarding the practicalities of how to submit a proposal or other technical questions, please contact
proposal@aaal.org.

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